Alladdin

Work in progress

Site en construction

الموقع قيد الإنشاء

Alladdin

Know what each event costs before the lights go on

Weddings, conferences, concerts and festivals bring many vendors and many deposits. Alladdin keeps the budget, the vendor payments and the client invoices of each event together, from the first quote to the final settlement.

Start freeBook a demo
  • Budget by line, against actual
  • Vendor contracts and payment dates
  • Itemised client invoices

Budget every line of the event

Break an event into venue, catering, equipment and talent. Compare the plan with what has actually been spent, line by line, and spot an overrun while there is still time to act.

  • One project per event

    Tasks, dates and costs grouped under the event.

  • Planned against actual

    See the gap on each line as supplier invoices arrive.

  • Supplier invoices from a photo

    Add a receipt on site and link it to the event.

Projects

Coordinate vendors and their payments

Keep each vendor's contract and quote with the event. Schedule the deposit, the progress payments and the final payment, so nobody is paid late or twice.

  • Contracts and files

    Store agreements and check deliverables against the terms.

  • Payment calendar

    Deposits, instalments and final payments per vendor.

  • Cash-flow forecast

    See whether client deposits cover what you must pay.

Cash-flow forecast

Bill with a clear breakdown

Send a quote, take a deposit and issue an itemised invoice that shows the client where the budget went. After the event, reconcile the final costs and issue the settlement invoice for the balance.

  • Itemised invoices

    A line for each cost, so there are no surprises.

  • Deposit and balance

    Invoice a deposit now and the balance after the event.

  • Settlement after the event

    Final costs compared with the quote, then the closing invoice.

Quotes

Set up for Moroccan events

  • Quotes, deposits and invoices in MAD, with the ICE of the client company and of your vendors.
  • TVA is chosen per line (20%, 10% or exempt). The rate depends on the service sold, so confirm it with your accountant.
  • Vendors, artists and technicians are paid by transfer, cheque or cash, and each payment is recorded.
  • Your fiduciaire reads the same books in the CGNC chart.
Invoice mentions

Questions from event companies

Can I run several events at once?

Yes. Each event is its own project with its own budget, vendors and invoices, and reports show them side by side.

Can I invoice a deposit and a balance?

Yes. Invoice the deposit when the quote is accepted and the balance after the event, each as its own invoice.

Does it sell tickets or manage guests?

No. Use your ticketing and guest-list tools, and record the takings and costs in Alladdin.

How do I know if an event is making money?

Link invoices and expenses to the event project. Revenue, costs and margin are shown for that event only.

Go further

Open the next event with a budget

Create the project, list the vendors and send the first quote.

Start freeBook a demo