Run the space, not the spreadsheet

A coworking space lives on monthly memberships, shared costs and full desks. Alladdin issues the invoices, splits the bills and shows how the space is doing.

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Membership invoices sent on schedule
Shared costs split between members
Occupancy and revenue per m²

Memberships billed on their own

Define a plan for each way of using the space: hot desk, dedicated desk or private office, each with its own price. Invoices are created and sent at the start of every billing cycle.

Plans and prices
Hot desk, dedicated desk and private office, each priced separately.
Automatic invoices
Each member is invoiced on the renewal date, with no manual copy.
Late payment reminders
Reminders go out for unpaid invoices, so you do not chase by message.

Recurring invoices

Split the shared bills

Electricity, internet, cleaning and maintenance are paid once and used by everyone. Record each bill, then allocate it across spaces and members by usage, by area or by a rule of your own.

Utility log
Electricity, water, internet and maintenance in one place.
Allocation rules
Share a cost by usage, by space or by a custom rule.
Supplier invoices from a photo
Add a bill from the phone and approve it before it is posted.

Invoice scanner

See how the space performs

Follow the occupancy rate, the revenue per square metre and the number of members over time. Reports show who joined, who left and where revenue comes from.

Occupancy
Occupancy rate and revenue per m², as figures and charts.
Member growth
New members, departures and revenue trend by month.
Cash-flow forecast
Rent due and expected memberships on one timeline.

Reports

Invoices for each kind of member

A team in a private office

Companies get a monthly invoice with their own ICE. Add the meeting-room hours used as extra lines.

Recurring invoice per company
Client ICE on the invoice

Learn more

Set up for Moroccan coworking spaces

Prices and invoices in MAD, with your ICE and the member company's ICE.
TVA is chosen per line (20%, 10% or exempt). Confirm the rate for each service with your accountant.
Members pay by transfer, cheque, card or cash; each payment is recorded against the invoice.
Your fiduciaire reads the same books in the CGNC chart.

Invoice mentions

Questions from coworking operators

Can I have different plans for different desks?

Yes. Create one plan per desk type, such as hot desk, dedicated desk or private office, each with its own price and billing cycle.

How are shared costs divided?

Record the bill, then allocate it by usage, by space or by a custom rule. The allocated amounts appear in your reports.

Does it control door access or desk booking?

No. Alladdin handles invoicing, costs, accounts and reports. Keep your access system and enter the memberships in Alladdin.

Can my accountant see the books?

Yes. Your fiduciaire can work on the same data, so there is no monthly box of receipts to hand over.

Go further

Invoice the first members this month

Create a plan, add a member and let the invoice go out on its date.